As a reporting manager, you may be expected to write recommendation letters for your leaving employees on occasion. Offering to write a recommendation letter is an excellent way to assist a former team member in obtaining a dream job.
Prospective employers frequently favor candidates who have received a letter of recommendation from their supervisors or managers. It helps them in determining the credibility of the candidates and selecting the best one for the job.
Is it, however, mandatory for employers to write a recommendation letter for an employee? No, not at all. If you do not want to write a letter recommending a former employee’s skills or experience, you may decline the request.
A general letter of recommendation highlights the skills and strengths and provides relevant examples.
How to write a recommendation letter for an employee
Like any other business letter, A recommendation letter from an employee’s reporting manager is extremely valuable. A reporting manager is expected to provide a firsthand account of his interactions with the individual. His endorsement will help him beat the competition and secure the job.
Hence, it is equally important to follow business letter writing standards while writing a recommendation letter for a coworker or an employee.
Here is how to write an effective recommendation letter for an employee.
- Get your facts: When a former employee asks you to write a letter of recommendation, it’s best to inquire about the reason for the request. You may also request that he provide a job description for the role he/she is applying for, as well as the skills he/she wishes to be endorsed for. You should also request an updated copy of his resume to ensure you are aware of his strengths and skills.
Also, if you are unfamiliar with the candidate or are not confident in him/her. It is better to decline the request.
- Use business letter format: As previously stated, a recommendation letter is an important document. To write the recommendation letter, always use a business letter format. You can start with the date, then your contact information, and finally the receiver’s contact information.
If you’re writing a general letter of recommendation, you can start with “to whom it may concern,” but if you’re writing to a specific hiring manager, you should start with a proper salutation, followed by the body of the letter.
You can begin writing the body by introducing yourself and your relationship to the candidate. Also, don’t forget to mention how long you’ve been working with him. Following that, you may write about relevant skills and strengths, supplemented with an example of an incident in which he or she impressed you. Remember that you’re attempting to convey why the candidate was an exceptional resource and why he should be hired. You may also write in detail about his/her accomplishments and performance if you wish.
Close the letter by reiterating your confidence in the candidate and thanking the reader for taking the time to read it. Also, make sure to assure them of your availability if they have any questions about the individual.
Recommendation letter for employee sample
John Doe
Address
999-999-9999
john.doe@gmail.com
April 19, 2022
Modern Solutions Ltd
26th Baker street, NY 54032
To Whom It May Concern:
I am delighted to recommend Mr. Jason Smith for the position of Accounts Manager with your organization. Jason Smith has been working with Modern Solution Ltd as a Sr. Accountant, where I am the Finance Manager, for seven years. During his time with us, He consistently impressed us with his tax-saving skills and out-of-the-box solutions. He was a reliable resource who never failed to surprise us with his creativity and out-of-the-box thinking abilities.
Jason was a valuable member of the team. He was always up for a challenge and was always willing to push himself. Furthermore, Jason is highly motivated and eager to learn.
Jason has played an important role in streamlining the bookkeeping process for the company. He is relocating due to family obligations, and we will no longer have the privilege of having him with us.
I recommend Jason with full confidence. I am sure that his exceptional accounting skills will be able to justify his candidacy. Please let me know if you need additional information about him.
John Doe
Project Manager
Recommendation letter for employee template
August 5, 2022
Jason Moore
Finance Head
Trump Industries
1568 Martha Ave.
Kansas, 54321
Dear Jason,
I have known Ashok Iyer for the past 4 years while he was working as an Accounting Assistant with Trump Constructions. Ashok has consistently impressed me with his bookkeeping skills, attitude towards work, and his commitment to work.
He has an eye for details, which has allowed him to minimize expenses and save money for the company. His interpersonal and communication skills have enabled him to establish fruitful working relationships with both our clients and our employees.
Ashok possesses exceptional credit control and follow-up skills which have enabled him to manage company finances effectively. He also has excellent analytical skills, which he uses to diagnose problems and devise viable solutions. His ability to remain calm during frantic periods such as tax season demonstrates his ability to work well under pressure.
Without hesitation, I recommend him for an open position with your organization. Please feel free to let me need any additional information.
Martin King
Finance Manager
Trump Constructions
