A transfer certificate (TC) is an essential document for the students seeking an admission transfer to another school or college. Students are forced to change schools/colleges for various reasons, for example. Relocation, better education, better facilities, or something personal. The students are supposed to apply for a transfer certificate (application for TC) to obtain the document.
The school transfer certificate is one of the most important documents at the time of admission. Most schools deny admission to new students without a valid transfer certificate (TC).
A valid transfer certificate states that no dues are pending at the school, has a clean record and the student is a high moral individual. Upon receiving a formal written request for the school transfer certificate, the school issues the TC after completing the due formalities.
The primary language of application for transfer certificate from school has to be English. But you are free to write the application for TC in your preferred regional language. Always ensure that you retain an acceptance copy of the transfer certificate for your records.
Writing an application for a transfer certificate from a school or college is simple. This article provides an in-depth guide on writing a professional yet simple application letter for a transfer certificate from a school or college.
How to write an application for a transfer certificate from school?
- Date of application: Like any other letter, a request letter for a transfer certificate must be properly dated for the records. A letter without a date stands invalid and has no legal value.
- Recipient’s details: next, you must write the recipient’s details like name, designation, school or college name, and address with pin code.
- Salutation: Always use a proper salutation like “Dear Sir”, “Dear Mr. Sharma”, “Respected Mr. Gupta” etc to start with.
- Purpose of the letter: the first part of the letter must state the purpose of the letter very clearly. You don’t need to sugarcoat it. Stay as clear as you can be.
- Show gratitude: It’s important to show gratitude towards the principal for all the learning and opportunity you have received there. A thank-you note can help you retain the long-nurtured relationship and reputation at the school. Who knows you might want to return to the same school tomorrow
- Supporting documents: to receive the school transfer certificate you might have to submit some supporting documents like ID proof, School ID proof, school fee receipts, a letter from parents or class teacher, etc.
Application For Transfer Certificate From School Sample
Date:
To,
The Principle,
james morrison
School of Excellence
Sub: Application for transfer certificate/Leaving certificate
Respected Sir/Madam,
My ward, Nisha A., Roll No. 23, class 7th B is a regular student at your school. We have decided to move to Bangalore for her further studies.
I’m writing this letter to request a transfer certificate/leaving certificate from your school for her admission process at a school in Bangalore. Also, I wish to declare that we do not have any pending dues to clear to my knowledge. Please feel free to let me know if there are any.
Therefore, I request you to kindly issue the school transfer certificate before the 15th of March 2021.
Thanking You!
Yours Sincerely,
Aditya A.
Application For Transfer Certificate From College Sample
Date:
To,
The Principle,
james morrison
College of commerce
Sub: Application for transfer certificate/Leaving certificate
I, Naresh Sharma, Student of class 12, Roll no. 15, A division, writing this letter to submit a request for my transfer certificate. My father has received a promotion and has been transferred to Delhi. We are supposed to relocate to Delhi in a few days.
I hereby request you to issue me my school transfer certificate before 15th March 2021. So that I can initiate the admission process to a new school there.
I also wish to state that I have cleared all the pending dues and the payment receipts are enclosed for your reference.
Thanking You!
Yours Sincerely,
Naresh Sharma
