How to write a resignation letter? Download free professional resignation letter formats
So, it’s time. It seems you have already received a better offer than your current employer and you are eagerly waiting to start your new job. Congratulations! So what are you waiting for? Oh, you haven’t resigned yet? Alright, let me help you with some great resignation letter samples and give you some amazing tips on how to write a professional letter of resignation.
We all have been there, it’s one of the most difficult decisions. We make friends, relations, memories at the workplace to leave everything behind for something new one day.
Tendering a resignation is the first step of parting ways with your employer. It starts with having a one on one chat with your reporting manager and informing him of your decision.
A resignation letter is an official declaration of separation from the employee. Upon acceptance, the employer initiates the exit process. The employee will be allowed to move on to the next venture once he completes his or her notice period and exit formalities.
Here is a detailed guide on writing a professional letter of resignation.
Is it necessary to give a resignation letter?
A resignation letter proves that the employee has quit voluntarily and was not laid off.
Whether you are quitting on a good note or on bad terms, it’s better to formally tender your resignation letter to avoid future problems.
The resignation letter formalizes your exit from the company and entitles you to the pending dues and documentation. Following the stipulated exit formalities can help you with a smooth transition.
Why should you submit a formal two-week resignation letter?
Every employment contract you sign has a notice period clause. The departing employee must serve a minimum stipulated notice period and complete the due exit formalities. Like you have a right to move on and find a better job, Every company has the right to find a replacement in time. A minimum of two weeks’ notice allows the employer to make appropriate arrangements and find a suitable candidate for the job.
Some employers demand anywhere between 30 days to 90 days notice period. You must check your employment contract for more details.
A resignation letter with a notice period also allows your employer to work on your reason for leaving the job and offer you a positive solution.
Not to forget, a formal resignation filled with gratitude lets you retain your relations, reputation with the reporting manager, colleagues and may benefit you in more than one way. For example, a recommendation letter or a positive reference check might help you secure a position with your next employer.
When should you submit the resignation letter?
If you are certain you will be leaving the job, you should. As stated above, every employer has its notice period clause. Check your employment contract to find the right time to resign.
Your employment contract will have detailed guidelines on separation procedures. Check If your employer demands a two weeks notice period or 3 months notice period.
How should you submit your resignation letter?
If you are certain you are leaving the job. Speak to your reporting manager first. Informing him of your decision can help you smoothen the process. The reporting manager will let you know the procedure and documentation.
Next, write a formal letter of resignation and submit it to your HR manager or reporting manager. Once your resignation letter is accepted, the HR manager will initiate the exit formalities.
How to write a resignation letter?
A Letter of resignation should be nothing but an intimation of your decision. Don’t get tempted by those mic drop videos or those fancy and brutal resignation letter samples available on the internet.
At the same time, you don’t need to sugarcoat it to make it sound more polite or something like that.
Here is a step-by-step guide on how to write a professional letter of resignation with a notice period.
- Date of resignation: like any other formal document, a letter of resignation must have the date of resignation and the last working date. A letter without a date stands null n void.
- Address: writing the recipient’s postal address is a must if you are submitting a printed letter of resignation. However, you may avoid mentioning the recipient’s address if you are resigning over an email.
- Addressee: it’s important to submit your resignation to the appropriate authority. It can be your reporting manager, HR manager, or your HOD. you can address the person with his first name or the last name with a proper salutation.
- Purpose of the letter: The very first part of your letter must convey the message. You must make it clear that you are resigning from the position.
- Thank you note: it’s always a good idea to offer gratitude to your employer for offering you the opportunity to work for them, for learning, and for the experience. It shows that you value your employer.
And yes, don’t forget. You need them even after your resignation for positive reference checks and recommendations. And leaving a job on a positive note is always a good thing.
“I would like to thank you for allowing me to work for your organization. I have greatly enjoyed and appreciated the opportunities to learn and grow. And I have learned ( anything specific or new skills you’ve learned on the job), all of which I will take with me throughout my career.”
- Closure: Finally, offer your assistance for a smooth transition. Also, assure your employer that you are still in the game until the last day.
“During my notice period, I’ll do everything possible to complete the handover process in time, and train the other team members. Please let me know if there’s anything else I can do to aid during the transition.
I wish the company continued success, and please feel free to let me know if I can be of any assistance in the future.
Check out two week notice for personal reasons
Resignation letter examples
This letter is to notify you that I am resigning from <Company Name> as a <post held> effective immediately.
I appreciate the professional development and growth from <Company Name> and in particular, from you. Your mentoring support has encouraged me, and I hope that we will continue our relationship as I move forward in my career.
Here I feel it necessary to mention that I have learned a lot during my tenure with the company. I am also thankful to all the colleagues here for the cooperation and support extended to me during my tenure with the company.
I wish to apprise you that on <date> would be my last working day and I request you to kindly waive off my notice period as I would not be able to continue my services with the company due to personal health issues.
At last, I wish the company all the best in achieving future business endeavors
<Address of the Company>
Simple Resignation Example (Without notice period)
Simple Resignation letter format
Resignation Letter Template