Resignation Email Example

A resignation by email is one of the most important emails we write in our professional careers. It is the official indication to the supervisor or manager at your workplace that you will be leaving the company in the coming days. Depending on the existing workplace HR policy, you may need to send a two-week notice by e-mail in some cases.

In this article, we cover everything you need to know about resignation emails, how to write a resignation email, and some templates to help you create your own, depending on the situation. Before we share some resignation email samples below, let us first understand the most important things to consider when writing the resignation email.

Resignation letter Emails are crucial because they contain important operational information for your manager, such as your last day at work and what your company expects of you to plan your departure. They are also crucial for the human resources department to keep track of your time, as well as things like payslips and references for the future if necessary.

Resignation emails can also be useful in situations where you cannot deliver a printed copy of a resignation letter. For example, you can use this format if you need to tender a resignation for a remote position.

Letter of Resignation Email Example

Email Subject Line: Resignation – Your Name

Dear Mr./Ms. [Supervisor’s Last Name],

I am writing this email to inform you of my resignation as a Project Manager at the Nexus Company.

Thank you for all the training and opportunities you’ve provided me over the years. I have thoroughly enjoyed my time working for Nexus. My last date of working will be 31st March 2021. 

Over the next two weeks, I shall complete all my ongoing projects and train a replacement. Also, Please let me know if I can do anything to enable a smoother transition. Should you need my services in the future, please feel free to reach me at [email address].

Sincerely,

[Your name].

Letter of Resignation Email Example 2

Email Subject Line: Resignation – Your Name

Dear [NAME, ex. John Smith],

Please accept my resignation from [FIRM, ex. XYZ Inc.], to be effective on [DATE, ex. July 11, 2021] {STATE NEW EMPLOYMENT, IF ANY, ex. I have recently accepted an offer from ABC Co. in Tucson, Arizona. I believe the position I have been offered there is better in alignment with my career goals.}

I would like to take this opportunity to mention that my employment here has been thoroughly gratifying and rewarding. I wish the firm success in the future and I am sincerely proud to have had the opportunity to be with [FIRM, ex. XYZ Inc.] for [DURATION, ex. two years].

PLEASE ISSUE ME REQUIRED DOCUMENTS SUCH AS :

RELIEVING LETTER

SERVICE CERTIFICATE

FULL AND FINAL SETTLEMENT

WORK EXPERIENCE CERTIFICATE.

Sincerely,

[YOUR NAME, ex. Jill Jones]

How to write a resignation email?

Sending a resignation email is not the hardest thing to do, but it is easy to make stupid mistakes if you don’t know how to write a resignation email. Knowing how to correctly write a resignation email letter with a reason for employment termination can help you to leave your current job on good terms and to smooth the transition for you and your employer.

Regardless of how you write a resignation email, explain the details of your departure. You will need an email setting out the grounds for your separation. 

If you do not want your employer to give bad references to your future employer, consider the following pointers to write a polite resignation email. 

1. The email should contain your name, address, company name, and address, as well as the name of the recipient.
2. Regardless of your issues with the company, superior, or management, do not complaint in your resignation email
3. The tone of the resignation email must be polite, to the point, and must contain information like your current designation, last date of working, notice period, and contact number.
4. Mark the email to the right person only
5. Your resignation email should be professional and courteous and should contain all the necessary information about the circumstances that require it and when an email resignation is acceptable.

Resignation Email Subject Line

It may feel cold and concise, but a clear, concise email subject line eliminates doubts and is unlikely to be overlooked or hidden in a stack of unread messages. Your resignation email should contain a confessional statement, but you don’t have to go into detail to keep it dramaturgically clear. If the email needs to be sent to your manager, it should also have a clear subject line such as “Resignation Letter,” followed by your name.

learn how to write a resignation letter in detail

When to send the resignation email

It is best to send your email within two weeks (check your HR policy for the stipulated notice period), depending on the state of your contract and your planned withdrawal date. It is a professional courtesy to send an email of resignation after a one-on-one discussion with your supervisor or HR. provide your Human Resources Department with a record of your communication with your manager as well as all operational information about your departure. 

It is polite to have a private conversation with your manager to inform him of your intention to resign. It is your job to communicate your decision to your employer positively and respectfully. As a professional document, a resignation email should not contain any complaints about the company, your manager, or employee.