Job Offer Letter Templates

job offer letter template

Job Offer Letter Templates, Samples. [Word, Pdf Formats]

So you’ve finally found a suitable candidate for the position, correct? It’s now time to send out a job offer letter. It has never been easy to find a good candidate with the desired skills and expertise. It is not uncommon to have to screen and interview hundreds of candidates in order to find a few who are a good fit for the company. Issuing a job offer letter should not be.

Making a verbal job offer during the interview is acceptable, but you must formalize it now. A written job offer letter from the employer also assures the candidate that he has been hired. You require a formal job offer letter template that is tailored to your company’s requirements and organizational structure.

Benefits of HR Outsourcing

A standard job offer letter is an important HR document. When issuing an offer letter to a new recruit, you must exercise extreme caution. Here is a detailed guide on how to write a job offer letter. Also, here you’d find a few job offer letter templates and samples for your reference. You may customize these free employment offer letter templates as per your needs and employment terms. 

What is a job offer letter?

A job offer letter is an official communication from an employer to a candidate confirming his selection for the position following interviews. 

If agreed, The candidate is supposed to acknowledge, sign and return a copy of the letter for the employer’s reference. 

What is included in a job offer letter?

A job offer letter for employment includes:

  1. Job title
  2. Job description
  3. Base Salary, Bonus, stock options, insurance, and allowances 
  4. Bonus
  5. Starting date
  6. No. of working days
  7. Employment terms
  8. Employment contingencies 
  9. Employee benefits
  10. Privacy policy, etc. 

Download Free Job Offer Template

Simple job offer letter sample doc




Dear ___________

We are delighted to offer you the position of _____________, for which you interviewed with us.

This position, as explained to you, is in our company’s Management Grade_________. The compensation and other benefits to which you would be entitled are detailed in the letter’s enclosure. We request that you review the same and return the enclosed duplicate copy of this letter in acceptance.

As a result, we will make arrangements to provide you with a detailed letter of appointment on the date of your joining us, which we have agreed will be any day on or before___________.

The role in which you will be working is very important and will require you to deal with important and sensitive information, records, and other company matters.

We are excited to have you as a member of our team. We are confident that you will have a successful career with our company.

We’d like to take this opportunity to welcome you and your family to our team.

Kind Regards

HR Manager

XYZ Limited

Job offer letter template word



Candidate Full Name


Sub:  Job offer

Dear Mr/Ms<Candidate Last Name>

We are delighted to offer you the position of Designation> in our Name of Function> based at <Location of Posting>.

<Name of Reporting Manager> will be your immediate supervisor. We believe that your knowledge, skills, and experience will be invaluable to us.

As previously discussed and agreed upon, you will be eligible to receive the following benefits beginning on your joining date:

  • Salary: Annual gross starting salary of Rs.< Annual CTC>, subject to tax and other statutory deductions
  • Sales Incentive: As per the prevailing company scheme < Only Applicable for Sales personnel>
  • Business Travel allowance and reimbursements as per company policy.

This offer letter is valid until <expected joining date>. Please send a signed copy of this letter indicating your acceptance to join, as well as a resignation acceptance letter from your current employer, to our Human Resources department.

Your Appointment Letter will be mailed to you on the day you start. The joining procedures and induction will take place in our <Location> office.

Kindly submit the following documents to HR when you join: 

(1) photocopies of your degree certificates, 

(2) certifications, if any, and 

(3) letters of experience/relief 

(4) two-color passport-size photos, 

(5) The most recent pay stub from your previous employer, and 

(6) proof of address

We are excited to have you aboard.


For <Name of the Organization>


Sample job offer letter word pdf

[Company Information or on letterhead] 


[Recipient Name] 


[Company Name] 

[Street Address] 

[City, ST ZIP Code] 

Dear[Recipient Name]: 

We are delighted to offer you a position at YOUR COMPANY NAME. We believe your skills and experience will be valuable assets to our team.

According to our conversation, the position is POSITION APPLIED FOR. DATE TO START will be your starting date. The enclosed employee handbook describes our company’s medical and retirement benefits.

If you accept this offer, please sign and return the second copy of this letter in the space provided. For your convenience, a stamped, self-addressed envelope is enclosed.

We are delighted to welcome you as a new employee at YOUR COMPANY NAME.


[Your Name] 



Use the free employment offer letter templates mentioned above to create your own standard job offer letter template. Also, remember to include employment terms that are appropriate for your company’s culture and policies.